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As technology advances, data backups are becoming more and more crucial. Technology is a part of everyday life and the downside to that is our work, social, and miscellaneous needs often rely on it.  Often times, many technical issues can be avoided with one step that every small business and corporation should deem mandatory: frequent data back ups.

There are many reasons to back up your data, but the most frequent we see are:

Computer Crashes-  Computer crashes seem to always occur when you are least prepared.  Losing data creates an obstacle you were not expecting to face, which makes it a particularly difficult challenge.  Simply planning ahead with an automated process can help you avoid downtime, as well as prevent your business from coming to a grinding halt.


Viruses- Viruses can come from just about anything. They are completely inevitable.  Unfortunately, with more and more sensitive data being stored on computers, each of our devices is becoming a more enticing target for hackers and identity thieves, causing the number of viruses to continually rise.  Assuming you’re unlucky enough to have a virus infect your computer (or network), in the absolute worst case scenario, your IT department or firm could wipe all the hard drives and help your company “start fresh.” If you have your data backed up, you can have the benefits of a new, clean system, without losing the work you have already put in on your computer.


Hard Drive Failure- Hard Drive failure is yet another entirely unpredictable way technology can derail your day from running smoothly. Hard Drives have a finite amount of life in them and eventually that life will run out. So, the trick is to be prepared for your hard drive to bite the bullet. Around 20% of hard drives fail after the fourth year of use. Although this is not a particularly menacing statistic, it is very easy to overlook.  However, that number continues to rise as hard drives get older.  Microsoft recently reported that the average age of PCs used at work is 4.4 years old.  Another organization reported that the average age of the typical office PC is 5.6 years old. Simple math dictates that if you have five or more PCs at your office, you are probably running on borrowed time.

The best way to quickly recover from a hard drive failure is to pre-emptively establish a system to regularly and automatically back up your data, so when a computer’s hard drive does fail, your downtime is minimized.


Legality- The final reason on the importance of data backup is legality, because although you may not want to; sometimes you have to. If you’re in the medical, financial, banking, or credit card industry, more than likely, you are legally obligated to backup your company’s data. This is good news for consumers, and a good example for other businesses.

Take a hint from the companies who stand to lose the most from data loss, and follow in their foot steps by establishing a routine or system to automatically and securely back up your data. Data loss can happen in a second, so be prepared.